13.1 Annual General Meeting

(a)   The Society shall in each year, in addition to any other meetings in that year, hold an Annual General Meeting. The Annual General Meeting shall be held no later than the 30thday of September in each year. The date and place of such Annual General Meeting shall be determined by the board.

(b)   All other General Meetings of the Society shall be called Special General Meetings.

(c)  The business of the Annual General Meeting shall be to:

(i)    receive and consider the statement of income and expenditure, balance sheet, the reports of the Society, the Trustees and of the Auditor and any reports incidental thereto;

(ii)   To elect such officers of the Society as may be necessary;

(iii)  To fix the remuneration of the Auditor and of any other persons entitled to payment for services under these Rules;

(iv)  to decide upon the recommendations of the Board as regard to benefits, and levies; and

(v)   to transact all other business which by statute or otherwise ought to be transacted at an Annual General Meeting.

13.2     Notice of Meetings

(a)   At least 14 days notice specifying the place, the day and the hour of the meeting and the general nature of the business shall be given.

(b)   The manner of the notice shall be given as specified herein or in such other manner, if any, as may be prescribed by the Society Meeting.

(c)   Notice shall be given to such persons, as are under the Rules of the Society, entitled to receive such notices from the Society.

(d)   With the consent of all members entitled to receive notices of some particular meeting a meeting may be convened by such shorter notice and in such manner as those members may think fit;

(e)   The accidental omission to give any such notice to any member or non-receipt of any such notice by any member shall not invalidate the proceedings at any General Meeting.

13.3  Quorum

(a)   No business shall be transacted at any General Meeting unless a quorum of members is present at a time when the meeting proceeds to business.

(b)   A quorum shall comprise not less than 15 members of the Society entitled to vote thereat.

(c)   If within half an hour from the time appointed for a meeting a quorum is not present the meeting as convened upon the requisition of members as aforesaid shall be dissolved; but in any other matter shall stand adjourned for the same place at such day in the week and time as may be nominated by the Secretary of the Society not being more than 21 days from the date on which the meeting is adjourned and if at the adjourned meeting a quorum be not present those members who are present shall be a quorum and may transact the business for which the meeting was called.

13.4   Chairman

(a)   The Chairman of the Board shall be entitled to take the chair at every General Meeting or if there be no such Chairman or if at any meeting he or she shall not be present within 15 minutes after the time appointed for the holding of the meeting the members present shall choose another Board member as Chairman of the meeting; and if no Board member be present or if all Board members present decline to take the chair, then the members present shall choose one of their number to be Chairman of that meeting.

(b)   The Chairman at any meeting at which a quorum is present may with the consent of the meeting (and shall if so directed by the meeting) adjourn any meeting from time to time and from place to place but no business shall be transacted at any adjourned meeting other than the business left unfinished at the meeting from which the adjournment took place. When a meeting is adjourned for 21 days or more notice of the adjourned meeting shall be given as in the case of an original meeting. Save as aforesaid, it shall not be necessary to give any notice of an adjournment of the business to be transacted at any adjourned meeting.

13.5   Meeting Procedure

(a)   Meetings of the Society shall be regarded as private meetings. No persons other than members or persons entitled to attend meetings of the Society by virtue of any provision of the Act (including Trustees) may be present thereat except by consent of a majority of members.

(b)  No meeting shall become incompetent to transact business by reason of a want of quorum arising after the meeting is opened.

(c)   Subject to any special direction contained in these Rules or in any Act of Parliament all questions shall be determined by a majority of votes and each member shall on a show of hands or on a ballot have one vote only and in the case of an equality of votes the Chairman shall have a casting as well as a deliberative vote.

(d)   At any General Meeting unless a poll is (before or on a declaration of the result of the show of hands) demanded by the Chairman or any three members a declaration by the Chairman that a resolution has on the show of hands been carried or carried by a particular majority or lost or not carried by a particular majority and an entry to that effect in the Minutes of the Society shall be conclusive evidence of the fact without proof of the number or proportion of the votes recorded in favour or against such resolution.

(e)   The demand of a poll shall not prevent the continuance of a meeting for the transaction of any business other than the question upon which a poll is being demanded.

(f)    Except as otherwise provided in these Rules votes may only be cast personally.

(g)   Notwithstanding anything hereinbefore contained, if the Board so decides, any Special General Meeting of the Society (whether convened by the Board or on the requisition of members as hereinbefore contained) may be conducted by means of a meeting of members of each region as hereinbefore defined. Such meeting to be held at the time and place within that region appointed by the Secretary of the Society after consultation with the member of the Board from that region.

(h)   Such meetings shall be presided over respectively by the Board member from such region, or if such member is unable or unwilling to preside, or no such member is available to preside, the meeting shall be presided over by such person as shall be elected by member present at the meeting.

(i)    All the provisions set out in Rule 13(b)-(l) hereof with respect to meetings shall apply with such modifications as may be necessary to such meetings.

(j)     Any issues or resolutions at any Special General Meeting of the Society shall be determined by an aggregation of the votes cast at all such meetings held within the respective regions.