(a) The conduct and control of the business of the Society shall be vested in the Welfare Board.
(b) The Board shall comprise the Chairman, and a representative from each Region having not less than 100 members.
(c) Board Members shall be a Member
(d) Notwithstanding anything contained in Rule 17(b) hereof the members of any Region though less than 100 in total may have a representative elected to the Board for such period not exceeding one year and upon such additional terms and conditions as the Board may determine.
(e) The Chairman and members of the Board will hold office for a period of four years. Following registration of these Rules, ballots will be held as follows:
(i) The position of Chairman will be called for the period of 1 June 1998 to 31 May 2001 and then four yearly.
(ii) The position Regional Representative, region 1 & region 3 shall be from 1 June 1997 to 31 May 2000 and then four yearly.
(iii) The position Regional Representative, region 2 shall be from 1 June 1998 to 31 May 1999 and then four yearly.
(iv) The position Regional Representatives, region 4 & region 6 shall be from 1 June 1998 to 31 May 2002 and then four yearly.
(v) The position Regional Representative, region 5 shall be from 1 June 1997 to 31 May 1999 and then four yearly.
(f) Notwithstanding that a member may have retired in accordance with the provisions of Rule 17(e) he/she shall be eligible to stand for re election.
(g) The Chairman shall be elected by postal ballot of all financial members of the Society.
(h) The other members of the Board shall be elected by a postal ballot of only those members of the respective Regions which such Board members are elected to represent.
(i) Except where a ballot is being held consequent upon the death or retirement disqualification or removal of a member of the Board during the term of the Board, the Secretary shall call for nominations for the election of all members of the Board (including the Chairman) not later than the 31st day of March in each year. Such notice shall provide for at least 14 days before the closing of nominations. The Returning Officer shall fix a time for the return of the ballot papers of not less than 10 days from the date when such papers have been delivered or forwarded by post in accordance with Rule 14(d) hereof.
(j) In the case of a postal ballot to fill a vacancy during the term of the Board, the Secretary and/or Returning Officer as the case may be shall observe like periods for the calling of nominations and the return of the ballot papers.
(k) The members of the Board including the Chairman may be paid such accommodation travelling and other expenses as may properly incurred by them in attending to the business of the Board.
(l) A member of the Board may retire from office at any time on giving one month’s notice in writing to the Society of his or her intention to do so. The Board members retirement shall take effect upon the expiration of the notice or the earlier acceptance by the Board of the notice of resignation.
(m) The office of a member of the Board shall be vacated if the member:
(i) Becomes bankrupt; or
(ii) Becomes of unsound mind or becomes a protected person under the Aged & Infirm Persons Protection Act 1912; or
(iii) Membership is terminated pursuant to the provisions of Rule 9. hereof; or
(iv) Resigns from office in accordance with the provisions of Rule 17(l) hereof.
(n) The Society may by a three quarter majority of members voting on a postal ballot convened for such purpose remove the Chairman before the expiration of the Chairmans period of office and appoint another person to the position to see out the current term of that office.
(o) The members of any region may by a three quarter majority of such members voting on a postal ballot convened for such a purpose remove the Board Member appointed to represent that Region before the expiration of the Board Members period of office and appoint another person to the position to see out the current term. The Secretary shall arrange for a postal ballot for the purpose of removing any member of the Board pursuant to the two preceding Rules only if so directed by the Board or upon requisition in writing of not less than one tenth of such members as are eligible to vote in respect of such ballot. The foregoing provisions as to ballots (including the time for calling of nominations and conduct of the ballot) shall apply mutatis mutandis to any ballot conducted under the provisions of this Rule and the two proceeding Rules.